Office for iPad: Answers to your most common licensing questions

Posted by at 7:57 AM

Since Microsoft’s unveiling of Office for iPad two weeks ago, SHI has been inundated with phone calls and emails from customers asking about how they can get the new offering. This question would seem to have a simple answer given the nature of how easy it is to obtain apps on an iPad — just download it!

However, as organizations assess their current and future mobile device strategy, it stands to reason that the more robust capabilities available for Office for iPad require a more complete and thorough understanding of the licensing and cost models involved. For that reason, we’ve taken the time to address the five most common licensing questions organizations have asked about Office for iPad.

1. Is Office for iPad included in my existing Office 365 (O365) service plan?

In order to edit and create documents with Office for iPad, organizations must have an O365 ProPlus subscription. The following volume licensing (VL) O365 subscriptions include O365 ProPlus:

Microsoft-Office-365--Volume-Licensing-Plans

2. Is Office for iPad included in my existing Enterprise Agreement (EA)? Continue Reading…

Microsoft updates licensing for Windows desktop operating system

Posted by at 9:48 AM

Microsoft announced a change to licensing options for Windows Enterprise edition on March 1. Below I provide an overview of the changes and how they might impact organizations looking to take advantage of the features and functionalities.

Historically, Windows Enterprise edition has been only available through the acquisition of Windows Professional with Software Assurance (SA). Organizations that wanted these capabilities needed to purchase them through one of the following means:

  • A new upgrade License with SA
  • The renewal of existing SA
  • The acquisition of SA only within 90 days of OEM or a Full Packaged Product (FPP) purchase

These procurement options were accompanied by certain restrictions on the type of qualifying volume licensing programs. For example, organizations couldn’t acquire SA within 90 days of OEM or FPP purchase under the Enterprise Agreement program, only via Select or Open. In addition, the ability to renew existing SA depended on keeping maintenance current to ensure continuity of coverage. SA renewal rules are defined in the Microsoft Product List.

Microsoft will now provide Windows Enterprise edition as an upgrade License only offering moving forward, making the features of Enterprise edition available to organizations not invested in Windows annuity licensing or programs. In addition, SA will come standard with the Windows Enterprise edition only, eliminating the Windows Professional Upgrade with SA option. Organizations with active SA on Windows Professional will have the option to renew using the Windows Enterprise SA SKU. Continue Reading…

4 questions customers are asking about licensing Office 365

Posted by at 11:22 AM

Microsoft has attempted to simplify the licensing of Office 365, but the rules can still be confusing, especially when migrating from a perpetual-based licensing model to a subscription. To clear the air, we’ve compiled and answered four of the most common licensing questions organizations ask when looking to transition to Office 365.

What is a CAL Bridge?

Microsoft introduced the Client Access License (CAL) Bridge to help organizations transition their on-premises workloads to the cloud while maintaining their enterprise-wide commitment and licensing rights. Each CAL Bridge consists of CAL Suite workloads that aren’t included in the corresponding Office 365 service plan.

Consider this example. The Core CAL Suite grants all of an organization’s users and devices access to on-premises servers that run any of the following workloads:

  • SharePoint Server
  • Windows Server operating system (OS)
  • Lync Server
  • Exchange Server
  • System Center Configuration Manager
  • System Center Endpoint Protection

When an organization transitions to Office 365 Plan E1, its users gain cloud access to some of those same workloads. However organizations must still remain licensed for the workloads not included in Office 365 plan E1. The Core CAL Bridge accommodates the change in access rights for those users. Instead of licensing users for Core CAL Suite, an organization can license its users for Office 365 plan E1 and Core CAL Bridge for Office 365.

The new licensing configuration divides users’ licensing workloads as follows:

Office 365 Plan E1 gives users licenses to SharePoint Server, Exchange Server, and Lync Server while Core CAL Bridge for Office 365 provides licenses to Windows Server OS, System Center Configuration Manager, and System Center Endpoint Protection. Continue Reading…

What you need to know about Windows Azure’s pricing and licensing changes

Posted by at 8:38 AM

Effective today, Microsoft is changing the way it sells and licenses Windows Azure through the Enterprise Agreement (EA) program. The changes apply to all enrollment programs, including the new Server and Cloud Enrollment (SCE), which also goes live today.

The Azure pricing update involves three major changes:

  1. Simplified pricing
  2. A new consumption allowance that eliminates overage fees
  3. A single subscription option

Below we’ll take a look at each of these changes and outline how organizations can license Windows Azure via SCE moving forward. Continue Reading…

EAP, ECI, EWA, and SCE: The evolving landscape of Microsoft volume licensing

Posted by at 11:21 AM

Remember the good old days when you likely had a simple choice between two volume licensing programs to license your Microsoft software: Select Agreement or Enterprise Agreement? Over the past three years, Microsoft has introduced new volume licensing program options that have provided organizations with more flexibility, but have also added another layer of complexity to the decision-making process. Most recently, Microsoft announced a new program called Server and Cloud Enrollment (SCE) slated for availability in the fourth quarter 2013, adding even more choices to its volume licensing pool.

SCE is designed to simplify the program terms, pricing, requirements, and decision points for organizations interested in committing to the products and technologies offered under this enrollment. As with any significant change, it is important to understand how organizations currently procure their licenses and how that process will change in the future.

Today, Microsoft offers organizations the ability to procure licenses under single or multiple enrollments depending on various factors, including:

  • License, License and Software Assurance, Subscription
  • Commitment terms (e.g., enterprise wide vs. buy as you go)
  • Price discounts
  • Bundled vs. single SKUs (e.g., Core Infrastructure Suite vs. Windows Server)
  • Program benefits (e.g., Software Assurance benefits)
  • True-up terms (e.g., one year vs. three years)

When you factor in the various volume licensing vehicles that Microsoft offers, IT and procurement managers must weigh a complex set of options during their decision-making process. Today, organizations with more than 250 desktops have the following enrollment types available to them to procure their Microsoft licenses and services: Continue Reading…

How to prepare for Microsoft’s Server and Cloud Enrollment

Posted by at 3:04 PM

Microsoft recently announced its plans to launch a new volume licensing program called Server and Cloud Enrollment (SCE). Anticipated to go into effect in the fourth quarter of 2013, this new enrollment offering will give customers the ability to license Microsoft server, applications, and cloud technologies under a single enrollment structure. The server and cloud technologies include Windows Server, System Center, SQL Server, and Azure. Customers will also have the ability to enroll their Visual Studio Developer, BizTalk, and SharePoint Server licenses.

In addition, SCE provides organizations with pricing discounts, standard program terms, and a flexible licensing approach that offers the option to procure perpetual or subscription licenses, depending on deployment needs. Here’s everything you need to know about SCE.

How does SCE work?

SCE is a three-year commitment signed under a Microsoft Enterprise Agreement (EA). It requires an enterprise-wide commitment to Software Assurance (SA) across the installed base of one or more of the components that make up the program. These SCE components are:

  1. Core Infrastructure (i.e., Windows Server and System Center)
  2. Application Platform (i.e., SQL Server. BizTalk and SharePoint can also be included)
  3. Developer Platform (i.e., Visual Studio)
  4. Windows Azure

By joining the SCE program, customers will receive the following benefits:

  • Discounts on new license and Software Assurance purchases
  • Discounts on Software Assurance renewals
  • New subscription-based licensing options, which replace the deferred SA approach offered in the EAP, and that will provide flexibility when retiring workloads or migrating to the cloud
  • Windows Azure pricing discounts
  • Full Software Assurance rights, including License Mobility and version upgrade rights
  • Unlimited problem resolution support for qualifying premier services customers
  • Consolidated enrollment covering both Core Infrastructure and Application Platform components

What does SCE mean for you? Continue Reading…

Microsoft adds flexible, cost-effective Office 365 purchase option

Posted by at 12:38 PM

Effective yesterday, Aug. 1, Microsoft customers have a simpler way to add Microsoft Office 365 to their Enterprise Agreements (EAs). Known as Office 365 Add-ons, the new Office 365 purchase plan will allow new, existing, or renewal EA customers to procure Office 365 as an “add-on” to their existing on-premises Software Assurance (SA) investment.

Why Microsoft Office 365 Add-ons are a breath of fresh air

When Microsoft introduced Office 365 a couple of years ago, the goal was to move organizations to the cloud and transition their on-premises, perpetual license workloads, such as Microsoft Exchange, SharePoint, Lync, and Office ProPlus, to a hosted subscription-based licensing model. But with thousands of customers already under Enterprise Agreements for these traditional licenses with Software Assurance, the process wasn’t going to be easy.

In order to accommodate organizations that wanted to begin transitioning to Office 365 before the term of their Enterprise Agreement ended, Microsoft offered a purchase option that introduced transitional part numbers (SKUs), Client Access License (CAL) Bridges, and pricing changes that would account for the difference in what customers were paying on-premises versus what they would need to pay in the cloud.

Additionally, Microsoft had to update many of its contractual documents, including Enterprise Agreements, to accommodate terms for online services. The new language used to address minimum purchase order requirements, price level minimums, true-up due dates, and other conditions brought about a whole new set of program terms or changes.

The result: the hybrid licensing model that many customers use today. This licensing approach has its benefits. It allows organizations to transition to cloud services at their own pace, matches online services plans to meet requirements of users within the organization, and amasses no incremental costs in a year for equivalent transitioned users. These benefits make the hybrid licensing model optimal for customers looking for a long-term solution.

However, the new SKUs, licensing options, and product/program terms introduced by the transitional hybrid licensing model add a layer of complexity that can become an unforeseen administrative burden for some organizations. Continue Reading…