Microsoft User CAL pricing is changing. Here’s what you need to know.

Microsoft User CAL ChangesIn December 2012, Microsoft increased the cost of the User Client Access License (CAL) by 15 percent. Here on the SHI blog, we discussed the evolving nature of how organizations were accessing devices, both on premises and in the cloud, and Microsoft’s need to address this shift through an increase in the cost of User CALs.

Flash forward to 2015: Microsoft has announced an additional change in the cost of the User CAL licensing model. The decision behind the increase can be attributed to multiple factors, including increased adoption of multiple devices by information workers, and the subsequent ease of license management of User CALs versus Device CALs in multi-device scenarios. So we’re back on the blog to help you understand what this price adjustment means, and what some of your options are. Continue Reading…

Tags: , , , ,

3 simple ways to take control of your Oracle licensing

three checksIt’s a simple fact: Software licensing is difficult to understand and manage. Even the savviest IT professional can struggle to comprehend certain complex language and terms in licensing agreements from the major software manufacturers. For example, companies report they often have difficulty understanding and complying with Oracle’s licensing rules, particularly when it comes to virtualization conflicts and upgrades that require additional licenses.

Case in point, one organization received a bill for millions of dollars, due in 30 days, after an audit revealed that the company was inadvertently virtualizing much of its infrastructure without the proper licensing. The organization brought on SHI, which eventually helped reduce the total cost owed by 90 percent, but this experience shows how ignorance of licensing can result in major costs.

Here are three common Oracle licensing challenges IT staffs are faced with, and three solutions that can alleviate those headaches and diminish the chances of an audit. Continue Reading…

Tags: , ,

The ultimate guide to Microsoft SQL Server licensing

MazeMicrosoft’s grant program for SQL licensing expires on April 1, 2015. If you haven’t taken advantage of the grant’s offer of free per-core licensing, it’s time to determine if you’re eligible and act.

This offer and deadline are just one piece of a larger update to the way organizations license Microsoft SQL Server. While the new rules were enacted with the release of SQL Server 2012, many organizations are still trying to understand what these changes mean for them.

To help you better understand these agreements, we’ve written a primer explaining the main ways SQL is licensed, and the many other factors you have to consider when determining your licensing requirements. Continue Reading…

Tags: , , ,

Act now before you miss this Microsoft SQL licensing grant

hourglassIf you run Microsoft’s SQL Server, mark April 1, 2015 on your calendar – it could save your organization thousands of dollars.

That’s because April 1 is the deadline for Microsoft’s processor-to-core conversion grant. You might recall that Microsoft updated its licensing policies along with the release of SQL Server 2012. These rules changed the way servers were licensed, shifting from processor-based licensing to licensing the physical core. Now, in order to run SQL 2014, customers with an Enterprise Agreement (EA) must true up their per-core licensing, and doing so before April 1 will grant them blocks of free licenses.

As part of Microsoft’s extended grant incentive, customers that true up their licensing before April 1, 2015 will receive SQL per-core licensing grants for actual cores in use. Organizations that wait to complete this process until after April 1 will receive the minimum grant for only four cores per processor, leaving organizations to cover the rest. Continue Reading…

Tags: , ,

What education customers must know about Adobe’s licensing changes

Adobe Creative CloudAdobe Creative Cloud burst onto the market in 2012 as an easy way for customers to keep Photoshop, Illustrator, InDesign, and other applications up to date and accessible from anywhere. Over the last few years, subscription-based licensing has been the focus for many manufacturers, and Adobe has become an industry leader with more than 3 million Creative Cloud subscribers. In that time, Creative Cloud has replaced other licensing options for certain customers, and it’s about to become the exclusive source for the Creative Suite updates across all market segments.

Education customers should take note: On Feb. 28, 2015, Adobe will no longer offer Creative Suite 6 (CS6) through the Cumulative Licensing Program (CLP) or Transitional Licensing Program (TLP), with the expectation that customers will move to Creative Cloud.

CS6 was removed from commercial and government buying programs almost a year ago, compelling customers to purchase Adobe’s Creative Suite solely as an annual subscription through its Value Incentive Program (VIP). Adobe is now extending this change to education customers. Here’s what schools and universities need to know. Continue Reading…

Tags: , , ,

How Autodesk’s licensing change will affect you

ArtistComputerTabletThe subscription licensing model is here to stay, it appears. Microsoft and Adobe are two of the biggest recent examples of IT leaders moving toward subscription licensing, and now Autodesk has joined the fold. In order to simplify its offering and in recognition of the fact that most of its customers are on subscription, Autodesk has adjusted its software upgrade policy for certain licensed customers.

Starting Feb. 1, 2015, Autodesk will no longer offer its upgrade program for customers that own a perpetual license to a previous version of its software. Future editions of the company’s product suite will be available through the purchase of a new perpetual license for the current version, or as a Maintenance Subscription or Desktop Subscription benefit. All Autodesk products sold with perpetual licensing are covered by this policy change except for Creative Finishing products.

Who will the new policy affect? Continue Reading…

Tags: , ,

Here’s what our readers considered a top IT priority in 2014

People around tableLooking back on 2014, it’s clear to us that IT asset management (ITAM), and more specifically software licensing, was a top priority for many organizations.

We published 93 posts in 2014, and eight of the 10 most-read articles explored various licensing changes from partners like Microsoft, Adobe, and Apple.

We’re not surprised. Software licensing is complicated, and the seemingly constant adjustments made during multi-year contracts make asset management that much more difficult. Because avoiding an audit is much more fun than responding to one, IT professionals must educate themselves on licensing changes, and how software licensing evolves over time.   Continue Reading…

Tags: , , ,

The 5 values that determine your product audit risk

In my first post in the calculating product audit risk (PAR) series, I discussed how organizations should have two different strategies for managing their overall software estate. For the set of products where the value to the business or the risk of non-compliance is high, we suggest a “manage the product” approach. For the rest of the software portfolio, we suggest a “manage the risk” approach. To help differentiate between these two segments of the overall estate, we introduced the PAR value.

As a reminder, here is the PAR formula:

SHI-Product-Audit-Risk-equation

In general, the PAR value is meant to quantify the relative financial risk a product represents within the overall software portfolio. But before you can complete the math, you need to know where to find the factors that go into the equation. Here’s how: Continue Reading…

Tags: , , ,

Software license management: Calculating product audit risk

When it comes to compliance risk, we suggest that organizations craft two very different strategies for their overall software estate. Depending on the software, companies should either manage the product or manage the risk.

Manage the product

For high-risk, high-value software products such as Microsoft SQL Server, IBM Websphere, and Oracle databases, companies should pay careful attention to what licenses are bought and allocated and how they are being used. Because these products represent a relatively large portion of software spend and compliance risk, the products should be watched and managed individually and reviewed continually to ensure license utilization is high and compliance risk is low.

Manage the risk

Lower cost or lesser risk software products generally don’t need the same level of attention. Because costs or compliance risks are relatively lower, these products represent a much smaller financial risk to your organization. Managing this group (which could include thousands of software titles) in the same way as high-value products is difficult and unnecessarily expensive. A more efficient approach is to set reasonable, firm policies to guide proper usage and compliance and then conduct occasional spot-checks to find and rectify situations in which those policies were skirted. Since this approach carries a bit more compliance risk, consider setting aside a small opportunity fund to deal with over-deploys or an adverse audit finding. Continue Reading…

Tags: , , , ,

Adobe Creative Cloud: team versus individual licenses

Effective IT asset management hinges on flexibility and accuracy. Organizations that can quickly transfer software or hardware between users can keep up with changes in projects, responsibilities, and personnel. The introduction of Adobe Creative Cloud with subscription-based licensing simplified software deployment and the delivery of updates, but also left organizations confused regarding transfer rights.

I recently spoke with clients struggling to transfer or reassign Adobe Creative Cloud subscriptions from one user to another via Adobe.com. After investigating, I discovered that in each instance the software subscription was licensed for an individual instead of a team.

While Creative Cloud for individuals is perfect for small shops or freelancers, Creative Cloud team licenses are the optimal choice for creative groups within larger organizations. Team licenses give management full access to an administrator console that allows them to add, transfer, or revoke licenses as needed.

Team licenses are available under the Adobe Value Incentive Plan (VIP) program, an evergreen program that doesn’t require a minimum purchase. Customers receive one agreement number upon purchasing, and anything acquired throughout the year is co-termed with a single anniversary date. This allows for greater budget predictability, ensures compliance, and fosters collaboration among workgroups without sacrificing immediate access to the latest and greatest Adobe technology updates. Continue Reading…

Tags: , , ,