5 mobile content management solutions to keep your data safe
Phones and tablets have become ubiquitous workplace tools. As such, employees demand access to all the content they need to do their job wherever they might be. And while that’s good for productivity, it can be trouble for security.
If your organization is like most, you have an on-premises solution for content management, but might not have a system in place for when the data is accessed from a mobile device. And if your organization fails to offer adequate access, workers turn to consumer sync and share services — one in five use these services to store and share corporate documents in the cloud, according to a recent Forrester survey. While these solutions are convenient, they lie outside of IT control and expose companies to a number of data security threats.
Five years ago conversations revolved around mobile device management (MDM) as organizations equipped their employees with smartphones and tablets. Now it’s time to talk about mobile content management (MCM) and how to secure corporate data accessed from those devices.
Some organizations might have MCM as part of their MDM solution but aren’t using it. Others have no MCM, and their IT departments are forced to play catch up on data security threats. If you haven’t yet implemented an MCM solution, it’s time to assess your needs and see how they match up to some of the top enterprise-grade options available.
The best ways to lock down content on mobile devices
A variety of solutions exist to secure content outside your organization. Depending on your needs, you might even use multiple solutions to gain the best of all worlds. But before investing in an MCM solution, take some time to examine the needs of your company. Where is content stored today? Who is using mobile devices and for what purpose? What content must be accessed and who should have access to it? How are employees using that content — do they need simple access or editing and collaboration? What degree of control does IT need to prevent access by unauthorized users? What infrastructure do you already have in place?
With these questions in mind, here are five of the best options right now:
- Box: Renowned for its enterprise-grade security, Box is a good option for organizations focused on locking down their most sensitive data, and offers extensive storage with which to do so. Box also plays well with others, integrating with many other applications and solutions, including Office 365. If you’re focused on security and integration with other apps and want a cloud-first solution, Box is a good option.
- AirWatch: If you already have an MDM, AirWatch seamlessly integrates, helping you get more mileage out of your MDM investment. That integration and flexibility allows built-in editing and collaboration in real time. AirWatch also integrates with existing, on-premises networks. If you want to further the ROI of your MDM, AirWatch extends its capabilities to secure your content.
- Acronis Access: Acronis provides best-in-class integration with existing network storage, and offers a variety of IT-friendly, granular permission settings to specify how the content can be accessed by different users. If you have an extensive storage network in place and want to extend it beyond your walls while ensuring security and compliance, Acronis is a strong option.
- Accellion: This on-premises solution allows secure syncing with SharePoint, Google Drive, OneDrive, and other common collaboration and sync-and-share tools with full audit and reporting capabilities to prove compliance. If you’re a larger organization with existing collaboration and storage tools, Accellion gives users mobile access to them behind your firewall without a VPN.
- Citrix: A solution that can be deployed on-premises or in the cloud, Citrix works with your current infrastructure. It also offers IT the flexibility and control of storing data in the cloud, on-premises, or a combination of both. If you want to give IT more granular controls, yet give employees the sharing and collaboration tools they need, Citrix is a quality enterprise option.
Moving forward with an MCM solution
Any consumer cloud-based storage system is a potential security threat for your organization. Adding an MCM solution helps keep data secure and out of the hands of malicious, unauthorized users. With MCM, users have access to the content they need, IT maintains control and security, and organizations can safely chalk up the productivity gains of mobile devices.
Are you using any of the MCM solutions listed above? Would you add any others to our list? Let us know in a comment below.