New licensing for Microsoft Enrollment for Education Solutions
Microsoft has always adjusted its offerings to support organizations moving to the cloud. First with its business offerings and O365, and now with its newest update to its Enrollment for Education Solutions (EES) and the Microsoft 365 Education programs that accompany it.
The new iteration of the program, which will replace the minimum requirements of entry into the EES program, was released on Oct. 1, 2017 with all-new licensing practices and programs for education organizations using Microsoft.
Before you reach your next anniversary, you’ll want to take a look at Microsoft’s new offers. Here are the most important points to keep in mind.
How does the new EES licensing change affect you?
The biggest change to Microsoft’s program is the way licenses are calculated. Instead of basing license numbers on full-time and part-time equivalent employees, the new EES divides employees between knowledge workers and light users.
Knowledge workers are typically your teachers and administrators; those who are using the school’s hardware, and need security, archiving, and on-premises backups. Light users might have a school-issued email address and access to the network, but are primarily using their own devices. This could include substitute teachers, adjunct professors, bus drivers, and cafeteria workers. While there’s not yet a hard-and-fast line between the two of them, expect Microsoft to come out with some standard guidelines for differentiating between knowledge workers and light users in the coming weeks.
Luckily, these numbers can now be more easily adjusted throughout the year. While schools previously had to wait until their anniversary to true-up their license counts, the new program allows you to add licenses at any time, right when you need them. It also allows you to decrease license numbers at your anniversary date, rather than your contract renewal.
Which Microsoft 365 Education program is right for you?
Although Microsoft offers a slew of services for educational organizations, it wants to make the process of purchasing and handling those services as simple as possible. Because of this, Microsoft 365 A3 and A5, the new Microsoft Education Suites, will provide the ability to license enterprise-wide your most commonly needed online applications.
These bundles include the programs that educators depend on, including Microsoft O365, Windows 10 Education, O365 Office Professional Plus, Enterprise Mobility Suite, and Minecraft for Education, as well as end-to-end protection and increased security. They also provide student use benefits, as well as on-premises rights to run unlimited installs of Exchange Server, Sharepoint Server, and Skype for Business Server.
Both Microsoft 365 Education A3 and A5 will offer the same set of programs—the difference is that A5 comes equipped with advanced security analytics, heightened threat protection for cloud and on-premises servers, as well as Voice over IP (VoIP).
If VoIP is important to you, it’s probably best to go with A5, which comes equipped with everything you would need except headsets.
Get acquainted with Microsoft’s new education programs
Microsoft’s new EES program requires that schools look at their licensing practices in a brand new way. It can be a challenge, but the program will fit more smoothly into the cloud-driven world that the industry is migrating toward.
The offer comes in four price ranges, with a higher discount for larger license volume. Since the measurements for licensing are new, make sure you reevaluate the number of licenses you need before making the switch. Consider how you might break down your new licenses, your cloud setup, security needs, and make sure to get all the appropriate internal approvals.
For further guidance on how Microsoft’s new program will impact your educational environment, especially if you have a statewide contract or your license anniversary is coming up, reach out to your SHI account executive for more information.